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EECN Large Format Printing Procedure and Policy

Contents
1. Procedure
2. Logos
3. Stocked Papers
4. Supported Formats
   • Fonts
   • Unsupported Formats
5. Pricing Structure
   • Example
6. Payment Methods

Procedure

1. Print off a Poster Request Form
2. Send an email to . You will receive an automated reply with your poster request number. Enter this number on your Poster Request Form.
3. Design your poster to the appropriate size.
   • Choose dimensions that fit one of our stocked papers.
   • Use software that can output one of our supported formats.
4. Print out a proof of your poster on 8.5"x11" paper and label with your request number.
   • This is so we can verify that what we are going to print looks how you expect it to.
5. Burn a CD, labeled with your request number, containing your poster file.
6. Determine payment method. Enter your account number or write "Cashier" on the form.
7. Make sure you have completed the checklist on the form
   • Poster on CD (designed at correct size for printing)
   • 8x11 printout of poster
   • Type of paper needed
   • Desired dimensions of your poster
   • Request number (will be emailed to you)
   • Account number for billing
   • Please label your CD and printout with your request number
8. Place all materials (Poster Request Form, Proof Print, and CD) into a manilla envelope, and write the request number clearly on the outside.
9. Turn in materials two business days before date poster is needed.
   • Place in the Poster Drop Off box in Dillman 207, or use the mail slot if office is locked.

University Identity

It is important not to distort or change the color of the logo.

Use print "Print Logos" when possible

Stocked Papers

Supported Formats

The following formats are supported.
• Adobe Acrobat (PDF)
• Adobe Photoshop (PSD) (recommend converting to a PDF)
• Microsoft PowerPoint (PPT)

We can attempt to print from other software we currently license (except those listed below), but only by special arrangement, please contact us before submitting a request with unsupported software.

Fonts
Please be aware that we have only the Windows default fonts. If you are designing with special fonts, please use PDF or PSD formats, as they can internalize font data. Otherwise, other fonts are not supported.

Unsupported Formats

The following formats cannot be printed due to insufficient printer/driver compatability.
• Microsoft Publisher
• Quark/Quark Express

If you are using an unsupported format, you can attempt to export to PDF. If the computer you are using has Acrobat Professional installed, you can print to the Adobe PDF printer, which will convert your document. Be sure to select "For Print" as opposed to "For Screen".

FrameMaker: Please convert your FrameMaker files to Adobe PDFs before sending them to us. FrameMaker consistently gives us trouble while printing, which can result in additional operator fees.

Pricing Structure

• Cost per foot is based on the cost of paper as of Jan 28th, 2004, with a 7% waste factor for changing paper and errors.
  
  
• Cost per mL is based on the cost of replacement ink cartridges as of Jan 28th, 2004, calculated with a 3% waste factor.
  
  
• Operator time is calculated as an average of the support personnel salary as of July 1st. Operator time covers the amount of time spent preparing the file for printing, dispatching the print out when completed, and recording the appropriate accounting information, generally assessed as 15 minutes.
  • A plot that does not work due to an error in the file or program will still be billed for time and materials.
  • A plot that causes difficulties, due to excessive data size or other factor, may be assessed additional operator time.

Example Plot and Cost

The cost would be calculated as follows:

Items	Units	Cost/Unit	Extended
36" semi-gloss paper	15 sq ft	$1.25/square foot	$18.75
Ink	6.4 mL	$0.52/mL	$3.33
Operator Time	0.25 hr	$26/hr	$6.50
Total Plot Cost			$28.58

The ink and operator time used is typical for a poster this size. Some posters with all solid backgrounds have used 26 mL of ink when printed at this size.

Payment Methods

If your poster is for a class-related project, consult your advisor or instructor to obtain a Billing Account Number. If you are going this route, then just supply this number on the form and it will be all taken care of.

To pay for your poster by yourself, mark "Cashier" on the poster request form. Once your poster has been plotted, and its cost determined, you will be notified of the cost. The following proceudre will guide you through this process.

1. Pickup Deposit Form from Dillman 207. It should already have the cost of your poster and your request number filled in.
2. Take Deposit Form to the Cashier's office (first floor of Administration Building), and pay the balance due.
3. Get two receipts. We require one copy, so if you need one for your own purposes, make sure you get at least two.
4. Deliever the receipt back to Dillman 207, where you can exchange it for your poster.

Poster Printing Advice from Hewlett Packard
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